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Select a Quick Step and press the Edit button.On the Home tab, right click on any of the Quick Steps in the Quick Step Gallery and choose: Manage Quick Steps….To your favorite Quick Steps you can then assign CTRL+SHIFT+1 – 9 keyboard shortcuts to execute them. You can create Quick Steps to string together several mail processing actions. Multiple processing actions via Quick Steps
Keyboard shortcuts outlook 2016 full#
Note: If you prefer full screen reading, open a selected message via ENTER and then move to the next message via CTRL+> or to the previous via CTRL+ Categories-> All Categories…-> select a category-> Shortcut Key For example, if F12 for Save As is not working in Word, Excel, or PowerPoint, that probably means that your media keys are dominant. Whichever problem you are having with your media keys, adding in the FN key to your shortcut will solve it. Note: You can also select a folder by typing its name without the folder picker dialog. Add the Function key (Fn) to your shortcut. There are of course many more keyboard shortcuts. Instead of using your mouse, you can move, flag, categorize, etc your mail via a keyboard shortcut which is often quicker (and more accurate when for instance in a train).īelow is an overview of my most commonly used keyboard shortcuts in Outlook to process my incoming emails. In Outlook Desktop, you can use CTRL+E or F3.įor an overview of even more shortcuts that aren’t listed on the ‘?’ screen see Keyboard shortcuts for Outlook on the Web.While message rules can help to automatically file the bulk of your messages directly into the correct folder, processing your mail is of course more than just moving it. The biggest change is that the Search command is Alt+Q instead of the a single slash (‘/’). Share on Facebook Share on Twitter Share by e-mail. Outlook 2013 (also applies to Outlook 2016 / Outlook 2019 and Microsoft 365) Last modified: August 12, 2020. By using keyboard shortcuts, you can achieve repetitive tasks more quickly. You may have noticed that there is an easy way to switch between the Mail, Calendar, Contacts and To-Do Navigation Module in the same way Outlook does. Outlook has many keyboard shortcuts which allows you to execute commands without using your mouse. CommandĪs you can see, the Outlook style and style are very similar and I personally prefer the Outlook style since the Outlook style also includes pretty much all keyboard commands. Below are the ones I find myself use the most frequent and might be a good start to start using keyboard shortcuts in Outlook and. Common keyboard shortcuts you may want to rememberĪs they are many keyboard shortcuts available, (directly) remembering them all is probably too much on an effort. You can select your favorite keyboard shortcut style.
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There are many keyboard shortcuts for the web version of Outlook and even the overview is only a keyboard shortcut away. Is there a list of available keyboard shortcuts for Outlook on the Web?
Keyboard shortcuts outlook 2016 archive#
Archive batches of emails in Outlook Webmail can be time. Sometimes I use the web based version of Outlook and often forget that it isn’t the Desktop version but was pleasantly surprised that some of the keyboard shortcuts still work. Keyboard Shortcut to Quickly Archive Batches of Emails in Outlook Webmail. I’m a real “keyboard junkie” and am quite familiar with the keyboard shortcuts that are available in Outlook itself. This feature has been there for some time and was first introduced in 2016 with the Mail client in Outlook.